Group photo of Upstream Arts Staff and Teaching Artists in our colorful office.

We’re hiring!
Apply now for our Development Manager position

Accepting applications through April 29, 2022

The Development Manager is a key position in advancing the fundraising and communications efforts of Upstream Arts. In close collaboration with Upstream Arts’ Leadership Team, the Development Manager is responsible for coordinating and implementing fundraising efforts including the creation of annual development plan; developing proposal concepts; writing high-quality and successful grant proposals to foundations, corporations and government funders; maintaining effective grant tracking and reporting systems and ensuring timely submission of all proposals, reports, donor database management, acknowledgment letters and other communications as required by the funder or requested by Upstream Arts.

The Development Manager will contribute to the content of communications pieces for Upstream Arts’ programmatic and fundraising initiatives including brochures, website and social media content, cases for support, community outreach materials and more in conjunction with Upstream Arts’ Leadership Team.

The Development Manager contributes to an organizational culture that is passionate, supportive, collaborative, participant and artist centered, and accountable to one another and our community.

Salary is $55,000-$57,000 for this full-time, exempt, benefits eligible position.
Benefits include healthcare, Paid Time Off, 11 paid holidays per year, option to join 401(k) retirement plan.

Upstream Arts staff are currently working in a hybrid environment. Some in-person meetings and gatherings have resumed and will continue as necessary and deemed safe. Working schedule is typically M-F with some evening and weekend events.

Upstream Arts adopted a COVID-19 vaccination policy in January 2022. All employment with Upstream Arts is conditioned on candidates being fully vaccinated. Individuals with medical issues or religious beliefs, or practices, that prevent them from getting the vaccine may request an exemption from our vaccine requirement.

Grants Writing and Administration:

    • Execute grant research and prospecting efforts.
    • Develop project and program proposals in conjunction with Directors.
    • Maintain an in-depth knowledge and understanding of current programs, financial needs, organizational goals and growth areas.
    • Engage relevant staff in providing necessary statistical and programmatic information for proposals and reports.
    • Prepare and compose high-quality, professional grant proposals ensuring proposals are relevant and compelling to organizational needs and funders’ priorities.
    • Evaluate funding opportunities and align with current or potential programmatic initiatives, with input from the program team and staff as needed, to develop grant proposals.
    • Support program staff and directors in the reporting process by ensuring deadlines and grant requirements are met. 
    • Maintain a systematic and detailed system for tracking proposals, reporting deadlines and other funder specific criteria.
    • In conjunction with leadership, develop and implement strategies for cultivating relationships with relevant contacts at current and potential funders.
    • Identify and organize photo and footage documentation, for fundraising and communications, and for grant work samples. 

    Fundraising and Individual Giving:

    • In conjunction with the Upstream Arts Leadership Team, maintain and grow Upstream Arts’s individual donor base; manage giving campaigns; manage strategy and assist in cultivating major gifts; track and develop strategies for current, lapsed, and non-donors.
    • Support donor relationship management and development with Executive, Artistic and Associate Directors.
    • Work with the Directors to create and implement comprehensive development plans and strategies
    • Develop and implement fundraising activities for mailed appeals, electronic appeals, and online giving (ie: Give to the Max Day) by writing appeals, acknowledging donations, and securing in-kind and cash sponsorships from individuals, businesses, and organizations.  
    • Manage the operations and administration efforts of individual fundraising, including proper gift accounting, receipts, and a prompt acknowledgement processes.
    • Manage fundraising events (ie: the annual Art of We), including oversight of reservations and registration, management of design and printing of invitations and programs, implementation of communications plan and activities surrounding specific events, tracking and management of sponsorships and in-kind donations, and general event support.  
    • Collaborate on the implementation of organization’s annual communication plan, as well as communications surrounding specific events and initiatives including social media, website and blog content.
    • Contribute copy and provide input on organizational communications, including the weekly e-newsletter and other email, fundraising, website, social media, and blog communications as needed.

    Data Management:

    • Develop summaries of program results and metrics that support grant proposals, reports, and potential donor stewardship meetings.
    • Create workflows for gift matching and processing, including managing duplications and affiliations.
    • Manage and monitor the integrity of information in the individual donor and grants management database (currently Filemaker Pro) Ensure that corrections are made as necessary.
    • Ensure that Upstream Arts maintains compliance with all regulatory and legal requirements governing fundraising and donor relations.
    • Collect and prepare grant and fundraising information for annual audit.

    The Development Manager reports to the Associate Executive Director and works closely with the Leadership Team on all fundraising and communication efforts.

    3-5 years of work experience in nonprofit grant-writing, communications or fundraising.

    Proven track record of developing high-quality grant proposals with a high record of success. Outstanding research skills. Excellent communication skills. Competency with a variety of computer software programs, including donor databases. Ability to self-motivate, work effectively in a deadline-driven environment, exceptional attention to detail, and positive and team-based approach to work. A passion for the intersectionality of arts, disabilities, learning, and social justice is highly valued with experience in any of those fields a major plus.


    Please submit:

    •  A resume
    • A cover letter that speaks to your grant writing and development/fundraising experience.
    • A writing sample  (1-2 pages). E.g.: grant proposals, a letter, newsletters, online content, an appeal letter, a blog post

    Send via email with “Development Manager” in the subject line to [email protected] by Friday, April 29, 2022

    Upstream Arts is an equal opportunity employer and is committed to building and maintaining a diverse staff that is representative of the communities we serve and live in. People of color, LGBTQ+identified individuals, people with disabilities and people from the local community are strongly encouraged to apply.